Intelligent Vault Drop — Best Practices
For best results, photograph one item at a time and keep its photos together. Include front, back, and identifying details before moving to the next item. Vault AI will propose groups, but similar-looking items and mixed photo collections can be difficult to distinguish. Review your groups and drag photos into the correct items before continuing.
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1. Photograph one physical item completely before moving to the next.
Finish every photo of an item before you start the next one. Take the front, back, sides, labels, and close-ups together, because photos taken together are the strongest clue Vault AI has for keeping an item whole.
2. Preserve your original photo order when practical.
Filenames and capture order are clues, not proof that two photos show the same item. Dropping photos in the order you took them helps Vault AI, while renaming, shuffling, or mixing in older photos makes the groups harder to see.
3. Make the item you are selling the main subject.
Center the item and fill the frame with it. You do not need a professional background, but other items in the shot can make it unclear which one the photo is about.
4. Capture the details that tell items apart.
Photograph dates, mintmarks, serial numbers, hallmarks, labels, tags, certification numbers, damage, and wear. Those details separate near-identical items and give Vault AI more to read.
5. Mixed collections are supported, but they can be ambiguous.
You can drop a mixed collection and Vault AI will do its best, but look-alikes are hard. If you photograph 20 similar quarters, front and back, one quarter's front can look almost the same as another's, and a back is difficult to match to its front. When Vault AI is not sure, it keeps photos apart instead of risking a wrong merge, so expect to combine a few groups yourself.
6. Review, drag and drop, and approve your groups before processing.
Vault AI proposes the groups and you decide. Drag any photo into the right item, start a new item, or move a photo to Unassigned, then approve the groups to continue. Items are identified only after you approve.
Vault AI does the work. You make the decisions.