Inventory & Backups
What Vault keeps, what you should keep, and how to download your records.
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Is Beams Vault my backup?
No. Beams Vault is not a backup service, so keep your own copies of important photos, inventory, sales, and tax records.
Should I keep my own records?
Yes. We work to protect your data, but we cannot promise it will never be lost, corrupted, or unavailable.
Can Collector download a copy of my inventory?
Yes. Every plan, including Collector, can download an inventory PDF and, when you have recorded sales, a sales report PDF from Reports.
What is the difference between the PDF and a paid export?
The PDFs are for people to read. Machine-importable exports, such as CSV and marketplace files you can load into another system, are part of paid plans.
Does Beams Vault guarantee my data will never be lost?
No. The Service is provided as is, which is why we provide downloads and recommend keeping your own copies.
Are Beams Vault reports my official accounting or tax records?
No. Reports help you run your business, but they do not replace the books and records the law requires you to keep.